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Ask your stock what is going on with AI in Exact Online
Which products are running low and where is your margin? Here is how you ask stock questions in plain English to your own administration.
"Which items are nearly out of stock, and what actually sold best this month?" Anyone running a webshop asks these questions all the time. Finding the answer is another matter, because it sits scattered across your sales channels, your order overview and your stock list in Exact Online.
That searching can disappear. With an AI connector on your administration you simply ask these questions in plain Dutch, and the AI reads your items, stock positions and sales orders straight from Exact Online. And for a webshop in particular, that administration is the best place to ask.
Ask your stock question in plain Dutch
Through Exact AI Connect you connect your own AI assistant, for example Claude, ChatGPT, Gemini, Copilot or Perplexity, to your administration. The connector uses the Model Context Protocol (MCP), which lets your AI assistant access your administration securely. From that moment your assistant answers with the figures from your own administration, not with a guess.
You ask which items are nearly out of stock, and you get the list. You ask about this week's sales orders, and you see them per item. If you want to take a closer look at an order, the AI refers you with a direct link to the record in Exact Online. And you can always keep asking. It is a conversation with your administration, not a report you first have to build, export and filter.
All channels together in one answer
Most webshops stopped selling in one place long ago. One order comes in through your own shop, the next through an external sales platform. That is exactly why your administration is the best place to ask stock questions, because everything comes together there.
The webshop connectors handle that coming together. The Bol.com connector puts orders, customers, products and stock into Exact Online automatically, and the WooCommerce connector synchronises customers, orders, items and stock every 5 minutes. For Shopify and other platforms there are comparable connectors.
It is only fair to add that the AI does not look directly into your webshop or your account at a sales platform, but into Exact Online. Sales that have not yet landed there are therefore not visible to the AI. In practice that is more an advantage than a limitation. You have one source of truth in which all your channels already sit together, instead of three dashboards each with their own version of your stock. You can read exactly how that synchronisation works in our article about stock synchronisation with Exact Online.
From list to insight: margin and trends per item
Separate lists answer today's question. It gets more interesting when you look for patterns. Which ten items brought in the most revenue this year? Where is the margin per item? Which items sell faster than you can restock them?
For that kind of analysis on large datasets the connector has a separate analysis function. It is part of the analytics version of the subscription and of the free trial period, and it easily works through a whole year of order lines. That way you see not only what is in stock right now, but also which items are consistent fast movers and which mainly take up shelf space.
This is how you plan your purchasing for the fourth quarter on figures instead of gut feeling. Anyone who sees in time which products make the difference can reorder before the rush of November and December.
Reading, writing and where the line is drawn
Stock questions are reading questions, and reading changes nothing in your administration. Writing is possible too, for example creating a relation or a draft invoice, but never just like that. Every change first goes through an explicit confirmation step, and you give the approval. If you want to set it up more tightly, you can limit writing rights per role, set the connector to read-only or set a daily limit.
Also good to know: Exact AI Connect is ISO 27001 certified and independently pen-tested, and iWebDevelopment is an official Exact Online partner. Trying it costs nothing. You get 30 days of free access to all features, with a maximum of 3 administrations during the trial period, and after that the subscription can be cancelled monthly.
Example prompts for your stock
Use them exactly like this, or adjust the period and the assortment to suit your own webshop:
Which products are almost out of stock? Show the current stock position per product.
Show this week's sales orders, with product and quantity.
Which ten products generated the most revenue this year, and what is the margin per product?
Which products sell faster than I purchase them?
Want to try it yourself? Start for free with Exact AI Connect →
Frequently asked questions
Yes. A connected AI assistant reads your products and stock levels directly from your administration. You ask your question in plain English and get the current quantities back, with a reference to the record in Exact Online if you want to click through.
No. The AI queries your administration in Exact Online. Your webshop sales land there through a connector, and that is exactly why you see all your channels together in a single answer instead of a separate dashboard per platform.
Individual questions about products, stock levels and sales orders work with Essentials (€29 per user per month). Trends and margin per product run on the analysis function for large datasets, which is included in Analytics (€79) and in the free 30-day trial.
Yes. Exact AI Connect is ISO 27001 certified and independently pen-tested. With Essentials no financial data is stored, as every question goes directly to your accounting package. With Analytics the large analyses run on a secure copy of your administration within the EU, which is deleted as soon as you stop.
ChatGPT, Claude, Gemini, Copilot and Perplexity. So you use the assistant you already know: you connect once and then ask your stock questions in plain English.
