How does the VAT number validator work together with Exact Online?
During the first synchronisation, all VAT numbers of your relations in Exact Online are checked through the European Commission's VIES system. After that, the connector validates automatically when a relation is created or changed and during ICP transactions. Invalid numbers are reported to you right away.
Can't I just check VAT numbers myself through the VIES website?
You can, but it costs you time with every new customer. And you have to repeat it periodically too, because VAT numbers can be revoked. Our connector does this automatically and continuously, so you no longer have to think about it.
What if a VAT number cannot temporarily be validated by the EU?
The validator automatically tries again. Temporary unavailability of the VIES system is caught, so you do not get error messages for numbers that are in fact perfectly valid.
I sell internationally; does this help with my VAT return too?
The validator makes sure the VAT status of your customers is correct. Combine that with our module for country-specific VAT codes and your international VAT return becomes a lot easier.
Aren't there already enough VAT check tools available?
Standalone tools only check on request. Our connector is integrated in Exact Online and runs continuously in the background. As soon as a relation is created or changed, the VAT number is validated automatically. No extra steps, no separate tools.
Is the validation result stored as proof?
Yes. Every validation result is recorded with date and time and you receive a report by email. That is your proof during a possible check by the tax authorities that you have met your verification obligation.
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