How does the Exact Online - Bol.com invoice connector work?

A growing number of sales through Bol.com often also means a growing number of invoices. By automating this process you save time and keep your administration clear. With our Bol.com & Exact Online connector sales invoices are processed automatically in Exact Online. In this article you can read how the invoice connector works and which data is transferred automatically. 

What exactly does the connector do?

Our Bol.com – Exact Online Invoices connector ensures a complete and error-free exchange of data between your Bol.com partner account and your administration. This happens fully automatically, so you always stay up to date and save time.

1. Customers & contacts

When a customer places an order on Bol.com, all relevant customer details are recorded directly as both a relation and a contact in Exact Online. Think of:

• Company name, name and address details
• Email and phone number
• VAT number (including automatic validation)
  
  

Advantage:
You always have a complete and current customer database in Exact Online, without manual entry. This prevents errors and speeds up your invoicing and reporting processes.

2. Products & product information

New products that you add in Bol.com appear automatically in Exact Online. Changes to product information or prices are synchronised as well.

• SKU and product ID → item code
• Description, prices and item groups
• Always the correct prices

Advantage:
You do not have to enter product data twice and you avoid differences between your Bol.com partner account and your administration. Prices and descriptions are consistent everywhere.

3. Sales invoices

When an order in Bol.com is completed, it is automatically created as a sales invoice in Exact Online:

• All order lines, products and quantities are transferred
• Automatic connection to the correct customer and delivery address
• Prices and any discounts fully included
• Automatic assignment of the correct VAT code (ICP/export also possible)

Advantage:
Your invoices are ready right away for further processing in your accounting. No more manual entry, minimal chance of errors and a balanced administration.

4. VAT, payment terms & more

The connector supports all common VAT scenarios: national, within the EU (ICP), outside the EU (export) and zero rate. This is arranged automatically based on the delivery address and the customer's VAT number.

Payment terms, references and other administrative fields are also transferred correctly.

In summary

The connector ensures that customer, product and invoice data are always synchronised between your Bol.com partner account and Exact Online. This way you work more efficiently, error-free and keep more time for your business.

Key benefits

• Never any double entry again: Enter customer, item and invoice data once and it stays current everywhere
• 100% automatic synchronisation: No more worrying about your administration
• Scalable and flexible: Easily expand with extra modules when you want to automate more
• Control via the iWeb Control Panel: Manage your own settings and mappings, without technical knowledge

Extra modules & expansion options

Make your connector even more powerful with our expansion modules for Exact Online, for example:

• OSS / VAT module: Connect transactions within the EU automatically to the correct VAT codes in Exact Online and simplify your administration for the One Stop Shop (OSS) scheme.
• Automatic invoicing: Invoices are created automatically in Exact Online when an order is imported from the webshop.
• Reconciliation module: Automate the reconciliation of your webshop sales and stay in control of your outstanding items.

View all modules on our modules page.

Support & SLAs

• Fast implementation: Installation and configuration in clear steps, with the option to test first.
• Support & SLAs: Our team is ready to support you, from support tickets to phone assistance and proactive management. Choose the SLA level that suits you. More information: SLA contracts.
• Personal advice: We are happy to think along about the optimal setup for your business.

Want to know more or a free demo?

Get in touch right away or request a demo. Discover for yourself the ease of the Bol.com – Exact Online connector and let your administration work for you!