How does the Exact Online - Magento invoices connector work?

With the iWeb connection between Magento and Exact Online Invoices, you no longer have to worry about manual administration. All your customer, invoice and item data are seamlessly synchronized, allowing you to keep a grip on your business and save time on repetitive work.

What does the connector do exactly?

Our Magento - Exact Online Invoices connector ensures a complete and error-free exchange of data between your webshop and your administration. This happens fully automatically, so you always stay up-to-date and save time.

1. Customers & contacts

When a customer places an order, all relevant customer data will immediately be recorded as relations and contact persons in Exact Online. Think of:

• Company name, name and address details
• E-mail and phone number

Benefit:
You always have a complete and up-to-date customer file in Exact Online, without manual entry. This prevents errors and speeds up your invoicing and reporting processes.

2. Articles & product information

New products which you add in Magento will automatically appear in Exact Online. Changes in product information or prices are also synchronized.

• SKU and product ID → Article code
• Description, prices and item groups
• Always the right prices

Advantage:
You do not have to enter product data twice and prevents differences between your webshop and administration. Prices and descriptions are consistent everywhere.

3. Sales invoices

When an order is completed in Magento, it is automatically created as a sales order in Exact Online:

• All order lines, products and quantities are taken over
• Automatic connection with correct customer and delivery address
• Prices and possible discounts are fully included
• Automatic assignment of the correct VAT code (also ICP/export possible)

Advantage:
Your invoices are immediately ready for further processing in your accounting system - no more manual input, minimal chance of errors, and a balanced administration.

4. VAT, payment terms & more

The connector supports all common VAT scenarios: national, within the EU (CPI), outside the EU (export) and zero rate. This is arranged automatically based on the delivery address and the customer's VAT number.

Payment terms, references and other administrative fields are also correctly taken over.

Summary

The connector ensures that customer, product and invoice data are always synchronized between your webshop and Exact Online. So you work more efficiently, error-free and have more time for your business.

Key benefits

• No more double entry: Customer, product and invoice data entered once, always up-to-date everywhere.
• 100% automatic synchronization: You no longer have to worry about your administration.
• Smart VAT handling: Support for all common VAT scenarios, also for international growth.
• Scalable and flexible: Easily expand with additional modules when you want to automate more.
• Control via the iWeb Control Panel: Manage your settings and mappings yourself, without technical knowledge.

Additional modules & expansion options

Make your connection even more powerful with our expansion modules for Exact Online, for example:

• OSS / VAT module: Automatically connect transactions in the EU to the correct VAT codes in Exact Online and simplify your administration for the One Stop Shop (OSS) scheme.
• Automatic invoicing: Automatically create invoices in Exact Online when an invoice is imported from the webshop
• Amortization module: Automate the cancellation of your webshop sales and keep a grip on your outstanding items.

See all modules on our modules page.

Support & SLAs

• Fast implementation: Installation and configuration in clear steps, with possibility to test first.
• Support & SLAs: Our team is ready to support you, from support tickets to phone help and proactive management - choose the SLA level that suits you. Learn more: SLA contracts.
• Personal advice: We are happy to help you think about the optimal setup for your business.

Want to know more or request a no-obligation demo?

Contact us directly or request a demo. Discover for yourself the convenience of the Amazon - Exact Online connection and make your administration work for you!