How does the Exact Online - Bol.com trade connector work?

Processing dozens or hundreds of orders through Bol.com every day quickly takes a lot of time. By connecting Bol.com to Exact Online, orders, customer data and products are synchronised automatically, so you have less to process manually and prevent mistakes. Curious how our Bol.com & Exact Online connector automates this? In this article we explain exactly how the trade connector works. 

What does the connector do exactly?

Our Bol.com – Exact Online Trade connector ensures a complete and error-free exchange of data between your Bol.com partner account and your administration. This happens fully automatically, so you always stay up to date and save time.

1. Customers & contacts

When a customer places an order on Bol.com, all relevant customer details are recorded directly as a relation and contact in Exact Online. Think of:

• Company name, contact name
• Address details
• E-mail and phone number

Benefit:
You always have a complete and current customer file in Exact Online, without manual entry. This prevents mistakes and speeds up your invoicing and reporting processes.

2. Products & product information

New products you add in Bol.com appear automatically in Exact Online. Changes to product information or prices are also synchronised. With the first order that includes shipping costs, a shipping product (“Shipment”) is created automatically as well.

• SKU and product ID → item code
• Description, prices and item groups
• Always the correct prices and stock positions

Benefit:
You do not have to enter product data twice and you prevent differences between your Bol.com partner account and your administration. Prices and descriptions are consistent everywhere.

3. Orders & sales orders

When an order is completed in Bol.com, it is created automatically as a sales order in Exact Online.

• All order lines, products and quantities are transferred
• Automatic connection with the correct customer and the correct delivery address
• Prices, shipping costs and any discounts are fully included
• Automatic assignment of the correct VAT code

Benefit:
Your orders are ready straight away for further processing in your bookkeeping. No more manual entry, minimal chance of mistakes and a balanced administration.

4. Stock & availability

Exact Online always determines the current stock position of each item. Every change in stock (through sales, purchasing or correction) is synchronised automatically to Bol.com, usually within a few minutes.

• Your Bol.com partner account always shows the correct stock
• No risk of overselling due to outdated stock levels

Benefit:
Your customers always see the current stock, which leads to better customer satisfaction and less chance of disappointment or missed revenue.

5. VAT, payment terms & more

The connector supports common VAT scenarios. Payment terms, references and other administrative fields are transferred correctly too.

In summary

The connector makes sure that customer, product, order and stock data are always synchronised between your Bol.com partner account and Exact Online. This way you work more efficiently, without errors, and you keep more time for your business.

Main benefits

• Never enter data twice again: Enter customer, item and invoice data once, always current everywhere
• 100% automatic synchronisation: No more worrying about your administration
• Scalable and flexible: Easily expand with extra modules when you want to automate more
• Control through the iWeb Control Panel: Manage your own settings and mappings, without technical knowledge

Extra modules & expansion options

Make your connector even more powerful with our expansion modules for Exact Online, for example:

• Warehouse module:Optimise order and stock processing when you work with multiple warehouses.
• Automatic delivery:Create a goods delivery directly when importing an order and keep your stock and bookkeeping current.
• Matching module: Automate the matching of your webshop sales and keep control of your outstanding items.

View all modules on our modules page.

Support & SLAs

• Fast implementation: Installation and configuration in clear steps, with the option to test first.
• Support & SLAs: Our team is ready to support you, from support tickets to phone assistance and proactive management. Choose the SLA level that suits you. More information: SLA contracts.
• Personal advice: We are happy to think along about the best setup for your business.

Want to know more or a free demo?

Contact us directly or request a demo. Discover for yourself how easy the Bol.com – Exact Online connector is and let your administration work for you!