How does the Exact Online - WooCommerce financial connector work?

With the iWeb connector between WooCommerce and Exact Online Financial, you no longer have to worry about manual administration. All your customer and sales data are seamlessly synchronized, allowing you to maintain control of your business and save time on repetitive work.

What exactly does the connector do?

Our WooCommerce – Exact Online Financial connector ensures flawless data transfer between your WooCommerce webshop and your administration. This happens fully automatically, keeping you always up-to-date and saving time.

1. Customers & contacts

When a customer places an order on WooCommerce, all relevant customer details are immediately recorded as a relation and contact person in Exact Online. Consider:

• Company name, name, and address details
• Email and phone number

Benefit:
You always have a complete and up-to-date customer database in Exact Online, without manual entry. This prevents errors and speeds up your invoicing and reporting processes.

2. Sales invoices

When an order is created by WooCommerce, a sales entry is automatically created in Exact Online:

• All order lines, descriptions, quantities, and the total price are transferred
• Automatic linkage with the correct customer and delivery address
• Automatic connection to the correct journal and ledger account
• Automatic assignment of the correct VAT code (also ICP/export possible)

Benefit:
Your sales are immediately ready for further processing in your accounting – no more manual entry, minimal chance of errors, and a complete administration.

3. VAT, payment terms & more

The connector supports all common VAT scenarios: national, within the EU (ICP), outside the EU (export), and zero rate. This is automatically arranged based on the delivery address and the VAT number of the customer.

Payment terms, references, and other administrative fields are also correctly transferred.

In summary

The connector ensures that customer data and sales are always synchronized between your WooCommerce webshop and Exact Online. This way you work more efficiently, without errors, and you have more time for your business.

Main advantages

• No more double entry: Enter customer and sales data once, always up-to-date everywhere.
• 100% automatic synchronization: You no longer have to look after your administration.
• Smart VAT handling: Support for all common VAT scenarios, also for international growth.
• Scalable and flexible: Easily expand with additional modules when you want to automate more.
• Control via the iWeb Control Panel: Manage your settings and mappings yourself, without technical knowledge.

Additional modules & expansion options

Make your connector even more powerful with our expansion modules for Exact Online, such as:

• Grouping module: Link all sales to private customers to a fixed relationship in Exact Online, keeping your administration organized.
• OSS: Automatically link transactions in the EU to the correct VAT codes in Exact Online and simplify your administration for the One Stop Shop (OSS) scheme. 
• Reconciliation module: Automate the reconciliation of your webshop sales and keep control of your outstanding posts.

Check all the modules on our modules page.

Support & SLAs

• Fast implementation: Installation and configuration in clear steps, with the option to test first.
• Support & SLAs: Our team is ready to support you, from support tickets to phone assistance and proactive management - choose the SLA level that suits you. More information: SLA contracts.
• Personal advice: We are happy to think along with you about the optimal setup for your business.

Want to know more or request a non-binding demo?

Contact us directly or request a demo. Discover for yourself the convenience of the Amazon – Exact Online connector and let your administration work for you!