How does the Exact Online - Shopify financial connector work?

With the iWeb connector between Shopify and Exact Online Financial, you no longer have to worry about manual administration. All your customer and sales data are seamlessly synchronized, so you maintain control of your business and save time on repetitive tasks.

What does the connector do exactly?

Our Shopify – Exact Online Financial connector ensures flawless data exchange between your Shopify webshop and your administration. This happens fully automatically, keeping you always up-to-date and saving time.

1. Customers & contacts

When a customer places an order on Shopify, all relevant customer details are immediately recorded as a relationship and contact in Exact Online. Consider:

• Company name, name, and address details
• Email and phone number

Advantage:
You always have a complete and current customer database in Exact Online, without manual input. This prevents errors and speeds up your invoicing and reporting processes.

2. Sales invoices

When an order is created by Shopify, a sales booking is automatically created in Exact Online:

• All order lines, descriptions, quantities, and the total price are transferred
• Automatic linking with the correct customer and delivery address
• Automatic linking to the correct journal and general ledger account
• Automatic assignment of the correct VAT code (also ICP/export possible)

Advantage:
Your sales are immediately ready for further processing in your accounting – no more manual input, minimal chance of errors, and a tight administration.

3. VAT, payment terms & more

The connector supports all common VAT scenarios: national, within the EU (ICP), outside the EU (export) and zero rate. This is automatically managed based on the delivery address and the customer's VAT number.

Payment terms, references, and other administrative fields are also correctly transferred.

Summary

The connector ensures that customer data and sales are always synchronized between your Shopify webshop and Exact Online. This way, you work more efficiently, flawlessly, and have more time for your business.

Key benefits

• No more double entry: Enter customer and sales data once, always up-to-date everywhere.
• 100% automatic synchronization: You no longer need to worry about your administration.
• Smart VAT handling: Support for all common VAT scenarios, also for international growth.
• Scalable and flexible: Easily expand with additional modules when you want to automate more.
• Control via the iWeb Control Panel: Manage your own settings and mappings, without technical knowledge.

Additional modules & expansion options

Make your connector even more powerful with our expansion modules for Exact Online, for example:

• Grouping module: Link all sales to private customers to one fixed relationship in Exact Online, keeping your administration clear.
• OSS: Automatically link transactions in the EU to the correct VAT codes in Exact Online and simplify your administration for the One Stop Shop (OSS) regulation.
• Reconciliation module: Automate the reconciliation of your webshop sales and maintain control over your outstanding posts.

View all modules on our modules page.

Support & SLAs

• Fast implementation: Installation and configuration in clear steps, with the option to test first.
• Support & SLAs: Our team is ready to support you, from support tickets to phone assistance and proactive management - choose the SLA level that suits you. More information: SLA contracts.
• Personal advice: We are happy to think along about the optimal setup for your business.

Learn more or request a non-binding demo?

Contact us directly or request a demo. Discover for yourself the convenience of the Amazon – Exact Online connector and let your administration work for you!