How does the Exact Online - Shopify invoices connector work?

With the iWeb connector between Shopify and Exact Online Invoices, you no longer have to worry about manual administration. All your customer, invoice, and item data are seamlessly synchronized, allowing you to keep a grip on your business and save time on repetitive work. 

What does the connector do exactly?

Our Shopify – Exact Online Invoices connector ensures complete and error-free data exchange between your webshop and your administration. This happens completely automatically, ensuring you are always up-to-date and saves time.

1. Customers & contacts

When a customer places an order, all relevant customer data are immediately recorded as a relationship and a contact in Exact Online. Consider:

• Company name, name, and address details
• Email and phone number
• VAT number (including automatic validation)

Advantage:
You always have a complete and current customer base in Exact Online, without manual input. This prevents errors and speeds up your invoicing and reporting processes.

2. Items & product information

New products that you add in Shopify automatically appear in Exact Online. Changes in product information or prices are also synchronized. 

• SKU and product-ID → Item code
• Description, prices, and item groups
• Always the correct prices

Advantage:
You don't have to enter product data twice and avoid differences between your webshop and administration. Prices and descriptions are consistent everywhere.

3. Sales invoices

When an order in Shopify is completed, it is automatically created as a sales order in Exact Online:

• All order lines, products, and quantities are transferred
• Automatic link with the correct customer and delivery address
• Prices and any discounts are fully included
• Automatic assignment of the correct VAT code (ICP/export possible)

Advantage:
Your invoices are immediately ready for further processing in your accounting – no more manual input, minimal chance of errors, and a conclusive administration.

4. VAT, payment terms & more

The connector supports all common VAT scenarios: national, within the EU (ICP), outside the EU (export), and zero rate. This is automatically arranged based on the delivery address and the VAT number of the customer.

Also, payment terms, references, and other administrative fields are correctly taken over.

Summary

The connector ensures that customer, product, and invoice details are always synchronized between your webshop and Exact Online. This way, you work more efficiently, error-free, and have more time for your business.

Main benefits

• Never double entry again: Enter customer, item, and invoice data once, always up-to-date everywhere.
• 100% automatic synchronization: You no longer have to look after your administration.
• Smart VAT handling: Supports all common VAT scenarios, also for international growth.
• Scalable and flexible: Easily expand with additional modules when you want to automate more.
• Control via the iWeb Control Panel: Manage your settings and mappings yourself, without technical knowledge.

Additional modules & expansion options

Make your connector even more powerful with our expansion modules for Exact Online, for example:

• OSS / VAT module: Automatically link transactions in the EU to the correct VAT codes in Exact Online and simplify your administration for the One Stop Shop (OSS) scheme.
• Automatic invoicing: Automatically create invoices in Exact Online when an invoice is imported from the webshop
• Matching module: Automate the matching of your webshop sales and keep control of your outstanding posts.

Check out all the modules on our modules page.

Support & SLAs

• Quick implementation: Installation and configuration in clear steps, with the option to test first.
• Support & SLAs: Our team is ready to support you, from support tickets to telephone assistance and proactive management - choose the SLA level that suits you. More information: SLA contracts.
• Personal advice: We are happy to think about the optimal configuration for your business.

Want to know more or request a non-binding demo?

Contact us directly or request a demo. Discover for yourself the convenience of the Amazon – Exact Online connector and let your administration work for you!