How does the Exact Online - Magento invoices connector work?

With the iWeb connector between Magento and Exact Online Invoices, you no longer have to worry about manual administration. All your customer, invoice, and item data are seamlessly synchronized, allowing you to maintain control over your business and save time on repetitive tasks. 

What exactly does the connector do?

Our Magento – Exact Online Invoices connector ensures complete and error-free data exchange between your webshop and your administration. This happens fully automatically, so you always stay up-to-date and save time.

1. Customers & contacts

When a customer places an order, all relevant customer data are immediately recorded in Exact Online as both a relation and a contact person. Consider:

• Company name, name, and address details
• Email and telephone number

Advantage:
You always have a complete and current customer file in Exact Online, without manual entry. This prevents errors and speeds up your invoicing and reporting processes.

2. Items & product information

New products that you add in Magento automatically appear in Exact Online. Changes in product information or prices are also synchronized. 

• SKU and product ID → Item code
• Description, prices, and item groups
• Always the right prices

Advantage:
You do not need to enter product data twice and prevent discrepancies between your webshop and administration. Prices and descriptions are consistent everywhere.

3. Sales invoices

When an order in Magento is completed, it is automatically created as a sales order in Exact Online:

• All order lines, products, and quantities are copied
• Automatic link with the correct customer and delivery address
• Prices and any discounts fully included
• Automatic assignment of the correct VAT code (ICP/export possible)

Advantage:
Your invoices are immediately ready for further processing in your accounting – no more manual entry, minimal chance of errors, and a sound administration.

4. VAT, payment terms & more

The connector supports all common VAT scenarios: national, within the EU (ICP), outside the EU (export), and zero rate. This is automatically arranged based on the delivery address and the VAT number of the customer.

Payment terms, references, and other administrative fields are also correctly transferred.

In summary

The connector ensures that customer, product, and invoice data are always synchronized between your webshop and Exact Online. This way, you work more efficiently, error-free, and save more time for your business.

Key benefits

• No more double entry: Enter customer, item, and invoice data once, always up-to-date everywhere.
• 100% automatic synchronization: You no longer have to worry about your administration.
• Smart VAT handling: Support for all common VAT scenarios, even for international growth.
• Scalable and flexible: Easily expand with additional modules when you want to automate more.
• Control via the iWeb Control Panel: Manage your settings and mappings yourself, without technical knowledge.

Additional modules & expansion options

Make your connector even more powerful with our expansion modules for Exact Online, for example:

• OSS / VAT module: Automatically link transactions in the EU to the correct VAT codes in Exact Online and simplify your administration for the One Stop Shop (OSS) regulation.
• Automatic invoicing: Automatically create invoices in Exact Online when an invoice from the webshop is imported
• Reconciliation module: Automate the reconciliation of your webshop sales and maintain control over your outstanding items.

View all modules on our modules page.

Support & SLA's

• Quick implementation: Installation and configuration in clear steps, with the option to test first.
• Support & SLA's: Our team is ready to support you, from support tickets to telephone assistance and proactive management - choose the SLA level that suits you best. More information: SLA contracts.
• Personal advice: We are happy to think along about the optimal setup for your business.

Want to know more or a no-obligation demo?

Contact us directly or request a demo. Experience the convenience of the Amazon – Exact Online connector and let your administration work for you!