Amazon - Exact Online Invoices connector

Creating invoices manually for Amazon orders takes time and increases the chance of errors. With the Amazon & Exact Online connector sales invoices are created automatically based on your orders, which makes your invoicing process faster and more efficient. In this article we explain how the invoice connector works and which invoice data is processed automatically. 

What exactly does the connector do?

Our Amazon – Exact Online Invoice connector ensures a complete and error-free exchange of data between your Amazon sales account and your administration in Exact Online. This process runs fully automatically, so your administration is always up to date and you save time.

1. Customers & contacts

When a customer places an order via Amazon, all relevant customer details are automatically recorded as a relation and contact in Exact Online. Think of:

• Company name, name and address details
• Email and phone number
• VAT number (including automatic validation)

Advantage:
You always have a complete and up-to-date customer database in Exact Online, without manual input. This prevents errors and speeds up your invoicing and reporting processes.

2. Items & product information

New products you add to Amazon are created automatically in Exact Online. Changes to product information or prices are synchronised as well. On the first order with shipping costs, a shipping item (“Shipment”) is created automatically.

• SKU and product ID → item code
• Description, prices and item groups
• Always the correct prices

Advantage:
You do not have to enter product data twice and you prevent differences between your Amazon sales account and your administration. Prices and descriptions are consistent everywhere.

3. Sales invoices

When an order is completed in Amazon, it is automatically created as a sales invoice in Exact Online:

• All order lines, products and quantities are taken over
• Automatic connection with the correct customer and the correct delivery address
• Prices, shipping costs and any discounts fully included
• Automatic assignment of the correct VAT code

Advantage:
Your invoices are ready right away for further processing in your bookkeeping. No manual input, minimal chance of errors and a balanced administration.

4. VAT, payment terms & more

The connector supports common VAT scenarios. Payment terms, references and other administrative fields are also taken over correctly and automatically.

In summary

The Amazon – Exact Online Invoice connector ensures that customer, product and invoice data are always synchronised between your Amazon sales account and Exact Online. This way you work more efficiently, without errors, and you keep more time for your business.

Main advantages

• No more double entry: Enter customer, item and invoice data once, always up to date everywhere
• 100% automatic synchronisation: No need to worry about your administration anymore
• Scalable and flexible: Easily expand with extra modules when you want to automate more
• Control via the iWeb Control Panel: Manage your settings and mappings yourself, without technical knowledge

Extra modules & expansion options

Make your Amazon – Exact Online connector even more powerful with our expansion modules, for example:

• Automatic invoicing: Create invoices automatically in Exact Online when an order is imported from Amazon.
• Reconciliation module: Automate the reconciliation of your Amazon sales and keep a grip on your outstanding items.

View all modules on our modules page.

Support & SLAs

• Fast implementation: Installation and configuration in clear steps, with the option to test first.
• Support & SLAs: Our team is ready to support you, from support tickets to help by phone and proactive management. Choose the SLA level that suits your organisation. More information: SLA contracts.
• Personal advice: We are happy to think along about the optimal setup for your business.

Want to know more or a free demo?

Get in touch right away or request a demo. Discover for yourself the convenience of the Amazon – Exact Online Invoice connector and let your administration work for you!